City Clerk

Responsibilities

The City Clerk is the main secretary for the Clarksburg Mayor and City Council. Council agendas, minutes and legal advertisements are performed by the City Clerk. 

During a City election, the City Clerk administers all election issues. 

Additional functions performed by the City Clerk and/or office include:

• Maintains an up-to-date index of all ordinances and resolutions and makes copies of all such records available for public inspection.
• Maintains copies of all approved minutes of City Council, as well as city boards, commissions and committees, which are available for public inspection.
• Publishes agendas and minutes for:
  • Board of Zoning Appeals
  • Building Code Appeals Board
  • Fire Civil Service Commission
  • Municipal Building Commission
  • Fire Prevention Board of Appeals
  • Parking Authority
  • Planning and Zoning Commission
  • Police Civil Service Commission
  • Traffic Commission
  • Urban Renewal Authority
• Prepares and administers the "Oath of Office" to all individuals required to take such oath.
• Certifies copies of city ordinances, minutes and other documentation, when necessary.
• Maintains all the City's permanent records.
• Processes all applications for rezoning, abandonment, special exceptions, variances, lot combinations, annexations and abandoned properties.
• City notary for all legal documents.
• Prepares and coordinates all proclamation presentations in conjunction with the Mayor and Council schedules.
• Implements Police and Fire "eligibility" lists.
• Assists mayor with the Mayor's Youth Council.